Posts Tagged ‘Patti Gallagher Newberry’


SPJ/SDX boards: budgets, bylaws and more

Some highlights of the most recent (April 14/15) SPJ and SDX national board meetings in Indianapolis:

Sigma Delta Chi Foundation board (April 14):

• SPJ Executive Director Alison Bethel McKenzie told the board that more than 100 applications had come in for the newly created Journalist on Call position. The goal is to fill the position by mid-May. The person does not have to live in Indianapolis, but must be willing to travel and should be: comfortable talking to many types of people; patient; adventurous; mobile; a fundraiser.

The scope of the position has changed several times. McKenzie said the current focus is picking specific communities and exploring public trust in journalism. The idea of “helicoptering” in during breaking news that involves the press has moved down the list of priorities. She called the job duties “a work in progress.”

• The board approved a $1.67M budget for FY19 (see p. 12 of the board packet). About 4.5 percent, or $54K, will be set aside for SDX grants. Of that, $43K goes to SPJ for EIJ 18. The remaining $11K will be divided among several grant applicants. (see p. 42)

• The board agreed to proceed with a bylaws change to shift oversight of a Quill magazine endowment fund to the board. It’s a complicated process that requires votes by SPJ convention delegates in both 2018 and 2019. (see p. 45)

• Board member Bill Ketter asked if it’s times to change the name of the Sigma Delta Chi Foundation Board to the Society of Professional Journalists Foundation Board, to make it clearer to the public what the board is. Board member Todd Gillman noted a push in recent years to change SPJ from the Society of Professional Journalists to the Society for Professional Journalism, which could be a factor. The simple solution: Use only the acronym — SPJ Foundation Board.

• Board member Fred Brown said he has updated the SPJ ethics book. It will be online only. Other board members suggested making it a membership incentive and adding a video component.

• Board member Paul Fletcher said an effort to create an SPJ history book has floundered. Someone who was going to work on it stopped several years ago.

• Board President Robert Leger said he is not going to run for re-election this year.

• The board went into executive session to get legal advice. After returning to open session, the board voted to act on the matter discussed in executive session, according to the majority’s wishes. Board member Robyn Davis Sekula was the only board member opposed.

SPJ board (April 14):

• SPJ President Rebecca Baker said the “Press for Education” campaign resulted in 100 people speaking about journalism in schools in seven weeks.

• The board formally approved Don Meyers as the Region 10 director (even though the board, during a conference call in February, already chose Meyers to fill the Region 10 position after Ethan Chung resigned). Region 10 includes Alaska, Idaho, Montana, Oregon and Washington.

• The board approved a $1.21M budget for FY19 (see p. 14 of the board packet). It’s a deficit budget and includes some cuts.

• The board approved three new SPJ chapters — William Paterson University in New Jersey, Augusta University in Georgia, and Georgia Southern University.

• The board approved a new, stronger policy for oversight of regional funds, with tighter procedures and more accountability. Each regional director must work with a regional treasurer, and both get training. Chapter presidents in that region must see copies of the regional fund bank statements. A regional director who does not follow the procedures could be removed from office.

• The board went into executive session to discuss a) the next group of Fellows of the Society and b) a question about a specific company’s involvement in EIJ18 and c) to get legal advice. After returning to regular session, the board voted on a motion by Region 1 Director Jane Primerano to take no action on a matter discussed in executive session. The motion passed, with four board members (Patti Gallagher Newberry, Lauren Bartlett, Leticia Lee Steffen, Andy Schotz) opposed.

SPJ board (April 15):

• The board approved a motion to proceed with a change in the bylaws pertaining to the Quill magazine endowment fund (see the SDX summary above).

• The board talked about EIJ18, including programs and the Mark of Excellence Awards event.

• The board unanimously approved a “position profile” that lists the ideal qualifications for members of the national board (see p. 46), a policy for board appointments (p. 48) and reimbursement stipends (p. 49). The board also approved having existing people stay on the board until their positions expire through the bylaws changes.

• The board went into executive session to discuss EIJ21, which is scheduled to be in Minneapolis.

• At the request of student board member Hayley Harding, the board unanimously voted to support the national Save Student Newsrooms movement.

SPJ correctly decides on neutral ballots

On Dec. 11, the SPJ national board approved a neutral process for future elections. There will be no “seal of approval” or stars, check marks or other symbols on the ballot indicating the preferences of a Nominating Committee.

This is a victory for keeping SPJ elections more fair and pure.

Advocates who wanted to have a Nominating Committee nudge voters toward certain candidates had good intentions — trying to get the most qualified and capable people in office.

But it was an unnecessary step. Voters can make good choices if they have sufficient information; they don’t need to be protected from themselves. The better approach for SPJ elections is to provide thorough information about candidates through Quill, online forums, Twitter chats, podcast, questionnaires and more. That will be our philosophy for future elections.

The debate about the Nominating Committee is tied into a new governance structure for SPJ. Over a two-year period, the national board will shrink from 23 people to nine people.

We will get away from the idea that regional directors are needed to represent the thoughts of each of the 12 regions, which is a fallacy, since differences of opinion in SPJ never align or divide by geography. We will move toward a system of smart, competent board members representing everyone, with a streamlined, more efficient way of discussing and making decisions. I fully support the new approach.

The lone remaining detail for the transition was forming a Nominating Committee and what work it should do. The committee will find and recruit strong candidates to run for national board seats (also an excellent change).

But it will not issue opinions on who the best candidates are (a proposal that was up for debate). There will be no “seal of approval” for committee-preferred candidates on the ballot (a bad idea that would have tilted elections) or anywhere else.

The board voted 10-3 in an electronic meeting on Dec. 11 (with 10 absences) in favor of a plan to limit the Nominating Committee’s work to finding candidates and making sure they meet the basic qualifications spelled out in the SPJ bylaws. Here are the requirements to be eligible to serve as SPJ’s president or president-elect:

   To serve as president or president-elect a person must be a member in good standing of the Society and must previously have served as a member of the board of directors, or the board of the Sigma Delta Chi Foundation, or been the chair of a national committee, a professional chapter or community president who also has been or is a member of a national committee.

The 10 board members voting in favor of the Nominating Committee limit were: me, Alex Tarquinio, Lynn Walsh, Patti Gallagher Newberry, Rebecca Baker, Tom McKee, Jane Primerano, Michael Koretzky, Matthew Hall and Michele Day.

Those opposed were: Joe Radske, Lauren Bartlett and Sue Kopen Katcef.

As a compromise idea before the vote, Bartlett suggested a point system, in which each qualification that a candidate met (board member, SDX board member, committee chair and so on) earned a point. I opposed this idea. This would be the first time that SPJ would tell candidates that hitting every item on the list would be seen as better than meeting the minimum qualifications. That’s an unfair change to impose right before someone runs for office, and I don’t agree that checking every box makes the candidate more qualified.

Overall, the board had a good debate and made the right choice.

A new regional director, a nomination process debate and more

A recap of the SPJ national board’s electronic meeting on Nov. 4:

• The board chose Tom McKee to be the next Region 4 director, out of six applications. McKee will take over for Patti Gallagher Newberry, who vacated the position when she was elected national secretary-treasurer at EIJ 17 in September.

McKee’s credentials are excellent. For five years, he has been the president of the Cincinnati Pro chapter, a three-time winner of Small Chapter of the Year. McKee has worked for WCPO-TV for 28 years, including the last as a reporter and multimedia journalist.

After a debate about which candidate to select, two members of the board voted no — Lynn Walsh and Joe Radske.

• President Rebecca Baker said SPJ received about 70 applications for the executive director job. Joe Skeel is scheduled to leave the position on Dec. 1. A committee is reviewing the applications and will interview finalists.

The board voted unanimously to appoint Associate Executive Director Tara Puckey as interim executive director for the period between Skeel’s departure and when the next executive director takes over.

• The board reviewed feedback about EIJ 17 that was collected in surveys through an email and on the conference app. There are too many comments to capture here, but SPJ’s staff and board are talking about the feedback.

• The board debated part of the process tied to the new governance structure that delegates approved at EIJ 17 (shrinking the national board from 23 to 9 over a two-year period). There will be a seven-member Nominating Committee, an improvement on the current informal process of the past president having to find and recruit candidates.

A sticking point on the nominations process is whether the committee should be able to “recommend” candidates to voters, or designate some as “qualified,” or some other indication of preference.

I argue against that approach. I don’t mind a committee recruiting good candidates, and making sure they meet minimum objective criteria (i.e., a member in good standing, a former chapter president), but I think voters should be trusted to make sound choices, without being told which way to vote. I suspect that voters who don’t pay attention to the campaigns will defer to the Nominating Committee’s “recommendations,” turning an election into more of a ratification.

The best way to ensure good choices is to examine the candidates and their positions on issues as much as we can. I would like us to do candidate events – online forums, Twitter chats, questionnaires, podcasts and even an EIJ session. Endorsements are OK, but they should not appear on a ballot.

Board member Matt Hall also suggested adding a “cooling-off” period. Someone would have to wait a certain period between serving on the Nominating Committee and running for the board. (I favor this idea.)

• The board voted in favor of moving the bylaws governing Quill magazine from SPJ to the Sigma Delta Chi Foundation, which funds and oversees Quill. Skeel said the transfer clarifies the roles of SDX and SPJ.

Walsh cast the only vote against the move.

 

Spending policy, budget, governance: What SPJ’s board did

Updated at 6:30 p.m. May 1 with information about candidates

The biggest item on the SPJ national board agenda when it met in Indianapolis on April 22 and 23 was whether and how to overhaul the society’s structure of governance.

That topic has been studied for several months and will go before delegates for one or more votes at the national convention in Anaheim in September.

For background information from the Indianapolis board meetings (SPJ and SDX), go to a page at SPJ.org with board agendas and materials. Below are highlights, with notations to corresponding pages in the board packet.

***

April 22 SPJ board meeting:

• Budget: The board unanimously approved a $1.25 million budget for fiscal year 2018. Executive Director Joe Skeel said it’s more conservative than usual. Revenue in a few key areas is down, such as advertising and contest entries (p. 24). SPJ has been losing members, but a new recruitment and retention plan has Skeel optimistic that we can regain some lost ground. Staffing at SPJ HQ will decrease as duties are reorganized (p. 25). An investment in improving SPJ’s computer system is a priority.

• New chapter: A campus chapter was unanimously approved for Austin Peay State University in Tennessee.

• Conflicts of interest: The board unanimously agreed to strengthen part of its conflict of interest policy (p. 39). Old passage: “After disclosure, I understand that I may participate in discussion to respond to questions, but then shall leave the meeting before the final discussion and vote and shall not vote on the question.” New passage: “It is my responsibility to state my connection and potential conflict on any topic as it comes up during a discussion. After disclosure, I will remove myself from the discussion and leave the meeting, unless I am called on to answer questions. I will not vote on the topic.” This was sparked by an executive session discussion in which someone with a connection to both SPJ and an outside organization participated in a discussion about the other organization. I thought this was an insufficient separation and proposed a stronger one.

• Credit cards: At Skeel’s recommendation, the board unanimously approved a policy for SPJ employees using SPJ credit cards (p. 40). It clarifies the proper use of credit cards and the ramifications of improper use.

• Spending policy: The board discussed a possible policy on SPJ spending, as recommended by Region 11 Director Matt Hall: “The Executive Committee shall approve any expenditure over $5,000 that is not authorized in the annual budget.” This was largely a response to a decision by SPJ President Lynn Walsh, in consultation with SPJ’s staff, to spend $5,000 on an Ethics Week project that included hiring a consultant. Walsh said the proposal came up quickly and needed quick action. SPJ has no policy on the president getting approval for spending. But some board members expressed concern, especially when SPJ hires consultants, and thought this was a matter for board approval, like the last two times SPJ hired a consultant. The board talked about how much authority a president should have without needing to consult with the board. The proposal was sent back to SPJ’s Finance Committee to work on the wording.

• Candidates: The board heard from Immediate Past President Paul Fletcher, the nominations committee chairman, about candidates running in the next election.

Update: Today, Fletcher sent me a full list of the candidates so far. He shared them at the meeting, but I didn’t catch all of the names then.

Alex Tarquinio is running for president-elect. Patti Gallagher Newberry and Daniel Axelrod are competing for secretary-treasurer.

Five people were running for one at-large director seat, but one dropped out. The remaining four are: Alex Veeneman, Elle Toussi, Randy Bateman and Melissa Allison. Current at-large director Bill McCloskey is not running again.

Candidates for two campus representative seats are Rahim Chagani and Keem Muhammad (who is on the board now).

The only other contested race so far is for Region 10 director between Ethan Chung, who holds the position now, and Don Meyers, a former regional director.

Incumbent Sue Kopen Katcef is running again for vice president for campus chapter affairs. I am running again for Region 2 director. Region 3 director Michael Koretzky and Region 11 director Matt Hall are running for another term.

There are no candidates so far for one campus adviser at large seat (now held by Rebecca Tallent) and for directors in Region 6 (currently Joe Radske) and Region 12 (currently Amanda Womac).

• Membership: Associate Executive Director Tara Puckey has been overseeing a package of initiatives to boost SPJ’s membership (p. 44). They include “kudos boxes,” better invoices, working with non-journalism groups and much more. Take a look.

• Communications: SPJ also is working on a communications plan. It starts on p. 51.

T-shirts: SPJ is going to have terrific First Amendment T-shirts. More details to come.

• Executive session: In executive session, the board agreed on choices for SPJ Fellows and talked about a staffing analysis that Skeel prepared.

• Governance: After returning to open session, the board had a lengthy discussion and debate about a proposal to restructure its system of governance (p. 57). A task force has proposed cutting the board from 23 to 9 members (three officers, four at large, two appointed). A nominations committee would do “vetting.” One sticking point: What does vetting mean? A slate of endorsed candidates? Qualified? Is it better to steer voters toward “preferred/qualified” candidates or to not try to influence by applying a label? Regional directors would become “regional coordinators” and would no longer be on the board. Addendum C (p. 71) shows the phase-in timetable and process. Also take a look at feedback by the Bylaws Committee (p. 72).

*****

April 23 SPJ board meeting:

• Governance: The board continued the discussion on the governance restructuring proposal, focusing on a few key sticking points. A majority of the board opposed including term limits for members of the new board. With that change, the board approved the task force’s new governance proposal, sending it to this year’s convention delegates for vote(s) in September. The only board member to vote no was at-large director Rachel Wedding McClelland. The board also decided against the task force’s proposal to cut stipends for the regional directors/coordinators. (I was in favor of cutting the stipend, but it was not put out for a formal vote.)

• Diversity: The board and SPJ spent several minutes talking about questions raised in the SPJ Diversity Committee’s midyear report (p. 82). The committee expressed frustration that its ideas for changing the Dori Maynard Diversity Fellowship were not carried out. Keem Muhammad, a student member of the SPJ national board, said the fellowship is wasted if SPJ does not attempt to create longer-lasting connections with fellows. SDX Foundation President Robert Leger replied that some fellows have gone on to leadership positions. He said he disagreed with the Diversity Committee’s request that females be considered minorities for the purpose of the fellowship, which would change what the program is.

Seized funds and communication strategy

The SPJ national board took up two topics — money and communication — during an electronic meeting on Jan. 5:

1 – In September, the board voted to revoke the charters of three SPJ chapters: Mid-Florida Pro, North Central Florida Pro and Inland Northwest Pro.

Shutting down a chapter is extreme, but only comes after years of inactivity, as was the case here. A chapter gets 60 days to come up with a plan for how its money will be disbursed, or the money will be taken and used elsewhere within SPJ or SDX. The bylaws say:

Section Seventeen. Upon the decision to terminate any professional or campus chapter, whether by dissolution, disbandment, revocation pursuant to Section Thirteen of this Article, or otherwise, any remaining chapter funds shall be distributed to another adjoining active Society Chapter then in good standing, the Society, or the Sigma Delta Chi Foundation, as directed by the chapter’s governing body, or, in the absence of action of the local board within 60 days of termination, the national board of directors.

The national board later heard from the Inland Northwest Pro chapter, which wanted another chance. Region 10 Director Ethan Chung supported the request, and the board granted that second chance.

The Mid-Florida Pro chapter, which has not held programs in about four years, did not try to continue. After the 60-day deadline, a chapter representative asked that its remaining money (about $12,000) go to the First Amendment Foundation. But SPJ bylaws say the money must stay within SPJ or SDX.

During our Jan. 5 meeting, SPJ President Lynn Walsh made a motion that the board reconsider its earlier vote on seizing the chapter’s treasury and ceded to the chapter’s wishes. Immediate Past President Paul Fletcher seconded the motion.

Upon proper motion by Walsh and second by Fletcher, the board voted against the motion to “reconsider the September vote and respect the wishes of the Mid-Florida Pro Chapter, instead giving the money to the SDX Foundation or somewhere else within SPJ.”

The vote was 10-8 against the motion.

No: Keem Muhammad, Jane Primerano, Bill McCloskey, Amanda Womac, Michael Koretzky, Ed Otte, Andy Schotz, Leticia Lee Steffen, Ethan Chung, Patti Gallagher Newberry

Yes: Rebecca Tallent, Paul Fletcher, Sue Kopen Katcef, Joe Radske, Michele Day, Lynn Walsh, Matthew Hall, Kari Williams

I voted no because the process the national board used was fair. Chapters get plenty of leeway to resume their activity. They get a few years of probation before their charters are revoked. There is no point having an inactive chapter indefinitely.

The 60-day period for deciding on a place for the money also was fair. The chapter was given numerous opportunities to meet that deadline; it did not.

The bylaws are clear about money staying in SPJ or SDX, and the chapter’s request did not follow that.

I thought the money should have stayed in Florida to help SPJers there. The Florida Pro chapter is excellent and could serve the people who previously were in the Mid-Florida chapter. But there was little interest in my idea. Region 3 Director Michael Koretzky assured me that the Florida Pro chapter doesn’t need the extra money to do programs that serve that region.

*****

2 – Walsh has said she wants to work on a better communication strategy for SPJ. She has created a committee to look at best practices. The committee includes:

  • FOI Committee Chairman Gideon Grudo
  • Ethics Committee Chairman Andrew Seaman
  • Membership Committee Chairwoman Robyn Davis Sekula
  • Region 3 Director Michael Koretzky
  • Communications Strategist Jennifer Royer
  • Michele Boyet, an officer in the Florida Pro chapter.

They will join the SPJ Executive Committee at its meeting in San Diego this month.

The question before the national board on Jan. 5 was a $6,860 budget.

That covers travel, hotel and meals for the six people above. (Executive Committee members have stipends to cover expenses.) The budget also covers $2,250 for (W)right On Communications of Solana Beach, Calif., and North Vancouver, British Columbia, to lead a strategy session.

Walsh said during our electronic meeting that SPJ needs a more specific plan for how and when to speak out, particularly on issues in the news. She said an attempt to create a plan internally has not worked well.

Walsh noted that the national board, a year ago, approved a budget of $8,850 for a strategy session on membership. That also included covering the costs of SPJers who flew in for the meeting and to pay a consultant.

A motion by Walsh to approve the budget for the communication strategy session, seconded by McCloskey, passed 16-2.

Yes: Muhammad, Primerano, Womac, Koretzky, Otte, Steffen, Chung, Gallagher Newberry, Tallent, Fletcher, Kopen Katcef, Radske, Day, Walsh, Hall, Williams

No: McCloskey, Schotz

I voted against this proposal because I am skeptical of hiring consultants to run meetings. I’ve covered many “facilitator” sessions as a reporter and I’m not convinced they are worth the expense. I also don’t buy the argument that an outsider has to be brought in to help a journalism organization learn how to communicate.

For the record, I voted against the budget for the membership consultant, too.

 

SPJ board meets by Skype, debates code of ethics

“Transparency” is not just a principle to add to the SPJ Code of Ethics. It’s also a guide for how SPJ conducts its business, especially for the national board.

This week, SPJ took a small step forward as the national board held an electronic meeting.

In the past, remote meetings have been held by conference call, with no chance for the public to participate, listen or observe.

But SPJ has adopted an Openness and Accountability Best Practices Guide that acknowledges that meetings and official business are best done in the open, just as journalists expect of public bodies they cover.

On Wednesday at 7 p.m. Eastern, the SPJ national board used Skype to meet electronically for two topics.

I generally avoid Skype, but the meeting went pretty well. Here is a link to the archived broadcast.

I think we had about 20 people on the call at its peak. We kept from talking over each other by typing a message (“raises hand”) through Skype’s chat function. This is a transcript of that written discussion. In many places, the written comments won’t make sense without hearing the spoken comments.

We still need to do better.

It’s a great sign that links and a transcript of the discussion were posted shortly after the meeting, thanks to Tara Puckey at SPJ headquarters.

Hopefully, a summary of the board’s actions will be provided to all SPJ members soon, too. As the Openness Guide says: “Post a summary of the meeting at a chapter website promptly, preferably within five business days of the meeting, so members can keep abreast of chapter activities. Include any decisions or votes.”

***

We limited the agenda for the electronic meeting to two topics that needed to be discussed before the national convention in Nashville next month.

The first one was easy and quick. SPJ has created a “community” called SPJ Digital.

A community is a group of people with a common interest. It’s similar to a chapter, and can create a leadership structure and organize activities. But, unlike a chapter, it’s not based on geography.

SPJ Digital, led by Alex Veeneman, now has 80 members.

The national board approved the creation of this community by a unanimous voice vote.

***

The second topic — whether to endorse (a non-binding action) the newest draft of proposed changes to the SPJ Code of Ethics — took the bulk of our time.

The SPJ Ethics Committee has worked through three drafts, using public comments and collaboration by the committee last month at a meeting in Ohio.

The draft will go to delegates at the national convention in Nashville. It will be discussed at the opening business meeting Thursday, Sept. 4 (2 to 3:15 p.m.). Then, it will be debated, dissected and likely changed through amendments at the closing business session on Saturday, Sept. 6.

The closing business meeting is also when resolutions are introduced, debated and voted upon and when winning candidates for national SPJ offices are announced and sworn in.

The closing business session is scheduled for two hours – 3 to 5 p.m. Even if there are no controversial resolutions, I don’t expect two hours to be enough for scores of delegates to dissect more than 1,000 words of type and reach an agreement. The national board spent nearly that much time on Wednesday debating just two specific points.

I’m told that if needed, the closing business session can go longer, but not much. The next item on the schedule that day is the Legal Defense Fund Auction/Reception at 6:30 p.m., so the business meeting could run another 60 to 75 minutes or so.

Personally, I think debate over a code of ethics update is one of those extraordinary measures that calls for wiping clear a good chunk of the convention schedule. I’ll be disappointed if delegates’ debate is cut off just to follow a schedule and get to a reception.

***

To start discussion on the code of ethics on Wednesday, Secretary/Treasurer Paul Fletcher, who is on the Ethics Committee, moved that the board endorse the latest draft of the proposed code. Rebecca Tallent, a campus adviser at-large, seconded.

Several board members said they support the new version and it’s time for SPJ to move ahead. (The code of ethics was last updated in 1996.)

Immediate Past President Sonny Albarado agreed with some of the copyediting changes I pointed out in my critique of the third draft, especially fixing the typos. The Ethics Committee will be asked to correct any typos and change passive verb constructions to active.

There also was discussion about how the code of ethics will be turned into a “living document” — although that phrase doesn’t actually describe what would happen. It’s not that the code will be constantly updated. What the Ethics Committee has in mind is an “annotated code,” in which case studies are linked to certain principles for an expanded analysis.

***

Although there was little time or interest in doing a full-scale review of the latest draft during what was expected to be a relatively short board meeting, I recommended two changes.

The first concerned this line, which the Ethics Committee had recommended adding to the code: “Be cautious about reporting suicides that do not involve a public person or a public place.”

Ethics Committee Chairman Kevin Smith, in a blog post, wrote that the committee wanted to give a “gentle reminder” about the balance of private and public lives and whether their suicide deaths should become news, and in what detail.

However, I object to the subtext that suicide still should be seen as taboo and generally not a topic of news coverage. Actually, suicide is a serious national mental health concern and should be covered regularly and openly, whenever people are willing to talk. Those deaths should be handled with sensitivity, just like journalists should for deaths from any other causes, such as accidents.

Besides, the wording of this line, to my reading, has an inadvertent reverse message — that caution is not needed for suicide deaths involving a public person or public place. I don’t think that’s what the committee intended.

I moved that that line be removed from the draft of the code that the board endorsed. Student representative Lindsey Cook seconded.

After further discussion (see the transcript), the board voted in favor of my motion. Since the vote was oral, I’m not certain who voted which way, but I believe there were just three no votes.

***

The only other proposal for changing the draft also was mine.

I recommended that SPJ speak out in its code against anonymous online comments, or at least urge caution in allowing their use. Too many times, I see anonymous online comment threads turn into a cesspool of vicious, angry, racist and even libelous comments, all because people know they don’t have to attach their names to their thoughts.

For years, news organizations automatically allowed this free-for-all, but I’ve noticed that some are rethinking this and either shutting them down or more tightly monitoring them.

I moved that this passage be added in the “Minimize harm” section: “Encourage a civil exchange of public opinions, in which participants don’t mask their identities and poison the conversation. Recognize the potential harm of anonymous online comments.” Region 12 Director Tony Hernandez seconded.

Fletcher initially said he liked my suggestion and would accept it as a friendly amendment. However, there clearly was a difference of opinion (starting on p. 5 of the written transcript), so the board agreed to vote on that amendment.

It was voted down (we thought at the time that it was 11-4, but I now see that it was 10-5).

Yes (5): Schotz, Kopen Katcef, Hallenberg Christensen, Hernandez, Brett Hall

No (10): Corry, Neuts, Cook, Radske, Sheets, Matthew Hall, Fox, Tallent, Gallagher Newberry, Albarado

***

Region 4 Director Patti Gallagher Newberry moved for alternate wording: “Encourage online commenters to identify themselves so as to preserve civil discourse.” President-elect Dana Neuts seconded.

There was some support, but it didn’t acknowledge anonymous online comments; it was too subtle for me.

Matthew Hall proposed another alternate — “Encourage a civil exchange of public opinions” — but the board first had to vote on Gallagher Newberry’s motion.

Here, the discussion picked up and many people chimed in. Gallagher Newberry even recommended another version: “Encourage news consumers to identify themselves and offer civil exchanges when offering feedback to news coverage or issues of the day.” I think this is the version we voted on, although I’m not positive.

The board rejected Gallagher Newberry’s proposal by a voice vote.

***

I then put forward a simplified version of my earlier motion, striking the “poison” reference: “Encourage a civil exchange of public opinions. Recognize the potential harm of allowing anonymous online comments.” Hallenberg Christensen seconded.

There was more support this time, but this, too, was rejected — particularly as some board members were ambivalent about tinkering with the current draft. Again, the roll call vote was tough to monitor, as people’s votes scrolled by quickly, which is one reason we need a better system for an electronic meeting. It’s not good to be unsure of what you’re voting on or what the outcome is. Some people might have voted orally.

My final motion was rejected, 8-5.

Yes (5): Schotz, Gallagher Newberry, Hernandez, Kopen Katcef, Hallenberg Christensen

No (8): Matthew Hall, Cook, Albarado, Corry, Tallent, Fox, Sheets, Neuts

***

Finally, the board voted on whether to endorse the latest draft, as amended (without the reference to suicide).

The board voted 11-4 in favor. However, the transcript of the written comments, where we had been voting, show an incomplete total, missing more than half of the votes.

Here’s how it’s shown in the draft minutes compiled by SPJ headquarters, which are in the packet for the next board meeting:

Yes (11): Brett Hall, Neuts, Hernandez, Gallagher Newberry, Albarado, Hallenberg Christensen, Fox, Matthew Hall, Tallent, Kopen Katcef, Fletcher

No (4): Cook, Koretzky, Schotz, Corry

Abstain (1): Sheets

The meeting was adjourned at 8:54 p.m. Eastern.

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