Archive for December, 2018


New sponsorship policy approved

When the SPJ national board held an electronic meeting on Dec. 1, most of the meeting was in executive session for four topics:

  • the president’s report (including updates on personnel and vacancies for two appointed board seats)
  • Excellence in Journalism updates
  • a sponsorship task force report
  • an upcoming annual review of the executive director

A written part of the president’s report — on board structure, meetings, committees, priorities and more — was not in executive session and is part of the public meeting packet.

After discussing the sponsorship task force’s report in executive session, the board unanimously approved a new policy, after making two small changes from what the task force recommended.

The new SPJ policy:

  • Both media and non-media entities will be allowed to sponsor sessions/events, and to propose session ideas (but the proposals can be rejected). Proposals will be vetted by the EIJ Planning Committee. Once proposals are accepted, the Committee and its designated producer will assume full responsibility for participants, topics, times, places, etc.
  • Neither media nor non-media entities may offer speaking fees for sessions/events they sponsor. (Sponsor or grant money will not be used to pay speakers.)
  • Neither media nor non-media entities may cover expenses for speakers participating in sessions/events they sponsor. SPJ, RTDNA or the EIJ Planning Committee may choose in certain circumstances to use sponsor or grant monies to cover speaker expenses.
  • EIJ partners will retain the right of refusal over all sponsors, exhibitors or advertisers, with contracts reviewed by the executive directors of partner groups before accepting.
  • EIJ partners will disclose its policies on sponsorship of sessions/events to potential sponsors in the prospectus for EIJ19 in San Antonio and any other appropriate publications or web pages.

RTDNA, our EIJ convention partner for several years, is scheduled to review the same proposal later this week.

The sponsorship task force met for about two months. It was created after a few chapters protested in August that the Charles Koch Institute was to be a sponsor at EIJ 18 in September.

In 2003, SPJ passed a policy that did not allow sponsors to plan their own programs. However, because of turnover at SPJ headquarters and on the board, no one was aware of that policy as EIJ 18 was planned.

The 2003 policy also was approved before SPJ had a convention partner, so it needed to be reviewed and updated.

The board and SPJ’s headquarters gave out incorrect information about the Charles Koch Institute’s involvement in the EIJ 18 session it sponsored.

Also during the public portion of the Dec. 1 meeting, the board unanimously approved a process for evaluating SPJ’s executive director when the one-year mark arrives in March.

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