Annual Reports are just around the corner!

It’s that time of year again, enjoying the sunshine and preparing for Annual Reports!

This is an early notice that your report will be due May 30, 2018, and cover the period from May 1, 2017, to April 30, 2018. We’ll send you the link a bit closer to the deadline, but I wanted to share a few tips for preparing ahead of time to make things easier for both you and the entire chapter board.

  • Start a Word doc with information about each of the programs you held within the past year (this is a good idea to keep going all year). Pass it around to other board members to gather important details so you’ll have all the info when you are ready to fill out the online form.
  • Keep the questions to the online form in that same Word doc – technology fails sometimes and it’s good to have a copy!
  • Gather up important information (your chapter links to online locations, information about all board members, your banking information, etc.).
  • Conduct a financial review before the deadline! This is a required part of being a chapter each year, so get three or more people together to do a full review – look at the checkbook, the bank statements, the receipts, look at everything!
  • Collect bank statements for the past year and put them together into one PDF file! If you need help, check out this online tool that merges single PDF documents together.
  • Ask questions in advance. It’s so much easier for me to help you before the deadline than after.
  • Remember how important these are – it’s sometimes the only way we know your chapter is alive, how we assign delegates and so many other things that happen quietly on the back end of our chapter management. Help us help you!

Again, I’m happy to answer questions or help however I can. Please don’t hesitate to reach out at any time.

Mark your calendars for May 30!


Chapter Grants, Awards, the IRS and more!

SPJ professional and college chapters are invited to apply for grants of up to $500 for innovative programs and events that help build membership.

SPJ will award chapter grants three times in 2017 in a pilot program to distribute $12,000 in newly available funds. The board’s regional director caucus will pick recipients, preferring programs that recruit new members to existing chapters, revive dormant chapters, start new chapters, or connect pro and student members.

Funds may go to program expenses and refreshments, but not alcohol. Spending a majority of the money to fly in a speaker is discouraged.

Letters of application must include:

— Description of the program, with its title, day and place, if known. Specific plans are preferred ahead of potential plans.

— The event’s membership goal.

— The dollar amount requested and how those funds will be spent.

— The name, email and phone number of the chapter contact person.

A current chapter is eligible only if it submitted an annual report for the preceding year.

Applications will be considered three times in 2017. The deadlines are 5 p.m. June 30, Aug. 31 and Nov. 30. Reimbursements will be issued after SPJ receives copies of receipts and/or paid invoices and a summary of the event.

Send your letter of application to Andy Schotz, Region 2 director, and chair of the regional director caucus, at LawnGyland@aol.com. Please include SPJ CHAPTER GRANT APPLICATION in the subject line. Forward receipts and invoices to Schotz within 60 days after funded programs for reimbursement.

For information about starting or reviving a chapter, visit the “chapters” page at spj.org. SPJ also provides membership brochures, Code of Ethics bookmarks and posters, and other promotional material for membership recruitment. Contact Chrystal Parvin at cparvin@spj.org to request the materials before your event.


Keep your status!

It’s that time of year! Holiday bustle, good food and great friends, just like the ones at the IRS.

They’ve asked that our chapters file their annual Form 990s by Dec. 15. That’s a little over a month away, so mark your calendars (or, better yet, just get it over with)!

Chapters whose annual gross receipts are normally $50,000 or less can electronically submit Form 990-N, also known as the e-Postcard. It’s quick and painless and you’ll want to do it ASAP.

You can use this link to file.

If you have questions, contact Chrystal Parvin, Membership Coordinator.


Show us your best work!

SPJ’s Mark of Excellence awards for collegiate journalism and the Sigma Delta Chi awards for outstanding professional work are now open.

Think you or your chapter members have what it takes to bring home this year’s top honors? Be sure to take note of the following deadlines:

Mark of Excellence Awards: Closes Jan. 11

Sigma Delta Chi Awards: Closes Feb. 19

Don’t forget about the New America Award, honoring public service journalism that explores and exposes issues of importance to immigrant or ethnic communities in the U.S. The deadline to submit for the New America Award is Feb. 19.

You can also nominate a mentor or colleague’s exceptional contributions to the profession of journalism by nominating them to be a Fellow of the Society by Dec. 1!

Questions about awards can be sent to our Program Coordinator, Christine Cordial


EIJ18 Call for Programs and Ideas

The Excellence in Journalism Conference — a collaboration between RTDNA and SPJ — is ramping up planning — and we need your help to make it happen. The Call for Programs and Ideas is open and taking your thoughtful input on what you want to see at the conference.

But hurry, because the Call for Programs closes on January 18, 2018. That’s right, the conference is September 27-29 in Baltimore, but the window to submit programming proposals closes in January.

If you have an idea for a conference session and are interested in taking part in the convention, please submit your proposal. Use this form to submit specific program proposals with topic, content, and suggested speaker (even if yourself).


Get your Google on

Learn to find, analyze, interpret and visualize data in compelling new ways with SPJ’s free Google tools training. Learn more and request a training for your newsroom, classroom or chapter at: www.spj.org/google


Final notes

Finally, SPJ has a new Chapter Leaders Slack team and you’re invited to join in! This team is perfect for connecting with other leaders to share ideas and get valuable advice on programming, membership and recruitment, or just share what your chapter is up to. I’ll be around to help as well.

Use this link to join. It’s only good for two more weeks, so act fast! Join in the conversation.


Be proactive with SPJ so you can enjoy the holiday season!

Keep your status!

It’s that time of year! Holiday bustle, good food and great friends, just like the ones at the IRS. They’ve asked that our chapters file their annual Form 990s by Dec. 15. That’s a little over a month away, so mark your calendars (or, better yet, just get it over with)!

Chapters whose annual gross receipts are normally $50,000 or less can electronically submit Form 990-N, also known as the e-Postcard. It’s quick and painless and you’ll want to do it ASAP.

You can use this link to file.

If you have questions, contact Chrystal Parvin, Membership Coordinator.


It’s the most wonderful time of the year!

SPJ’s Mark of Excellence awards for collegiate journalism and the Sigma Delta Chi awards for outstanding professional work, open on Nov. 6.

Think you or your chapter members have what it takes to bring home this year’s top honors? Be sure to take note of the following deadlines:

Mark of Excellence Awards: Closes Jan. 11
Sigma Delta Chi Awards: Closes Feb. 19

Don’t forget about the New America Award, honoring public service journalism that explores and exposes issues of importance to immigrant or ethnic communities in the U.S. The deadline to submit for the New America Award is Feb. 19.

You can also nominate a mentor or colleague’s exceptional contributions to the profession of journalism by nominating them to be a Fellow of the Society by Dec. 1!

Questions about awards can be sent to our Program Coordinator, Christine Cordial


Get your Google on

Learn to find, analyze, interpret and visualize data in compelling new ways with SPJ’s free Google tools training. Learn more and request a training for your newsroom, classroom or chapter at: www.spj.org/google


Share on social media

We’re highlighting the importance of a free press by sharing quotes every week on social media with #FreePressFriday. SPJ President Rebecca Baker says “it’s more important than ever to remind the public about the connection between good journalism and a healthy democracy.” Get involved by using #FreePressFriday every Friday on your social channels to share your favorite quotes about free press and news stories that have made an impact in your community.

Until next time,
Chrystal Parvin
Membership Coordinator


Come to EIJ17; Save some $$$

Registration for the journalism conference of the year – Excellence in Journalism – is open!

And, better yet, SPJ offers different grants, fellowships, and scholarships to help you get there.

The EIJ News – SPJ is seeking 10 interns to cover the EIJ17 conference for The EIJ News. Collegiate multimedia journalists are invited to apply by April 19 for these select positions. More details and how to apply are located here.

Dori Maynard Diversity Leadership Program – SPJ works to promote a broader voice for diverse journalists in newsrooms across the country, and to expand the depth and quality of news reporting through better sourcing. The Fellow’s participation in the annual conference is the jumping off point to building a connection and a loyalty to SPJ. Learn more and apply here by June 5.

Terry Harper Memorial Scholarships – SPJ will award scholarships to the Excellence in Journalism conference in memory of Terry Harper, SPJ’s executive director from 2002 to 2009. Get more details and apply online here by June 5.

Columbia Journalism School Student Fellowships – The Columbia University Graduate School of Journalism is providing SPJ with scholarship funds for five SPJ student members from any school to attend the Excellence in Journalism conference. Get more details and apply online here by June 5.

New this year: the Eldridge Lowe Scholarship! Awarded to the SPJ Campus Chapter of the Year, the scholarship includes a free conference registration and $450 toward travel expenses. More details coming soon.

It’s that time of year again — springing forward for Annual Report season! 

This is a reminder that your report will be due May 30, 2017 and cover the period from May 1, 2016 to April 30, 2017. The form will be up soon and we’ll send you an email when it’s ready.

Again, I’m happy to answer any questions or help in any way that I can. Please don’t hesitate to reach out at any time.

Mark your calendars for May 30!


It’s almost Annual Report time!

Annual Report Information
It’s that time of year again, the sunshine and preparing for Annual Reports!
This is an early notice that your report will be due May 30, 2017, and cover the period from May 1, 2016, to April 30, 2017. We’ll send you the link a bit closer to the deadline, but I wanted to share a few tips for preparing ahead of time to make things easier on both you and the entire chapter board.

  • Start a Word Doc with information about each of the programs you held within the past year (this is a good idea to keep going all year). Pass it around to other board members to gather important details so you’ll have all the info when you are ready to fill out the online form.
  • Keep the questions to the online form in that same Word Doc – technology fails sometimes and it’s good to have a copy!
  • Gather up important information (your chapter links to online locations, information about all board members, your banking information, etc.)
  • Conduct a financial review before the deadline! This is a required part of being a chapter each year so get three or more people together to do a full review – look at the checkbook, look at the bank statements, look at the receipts, look at everything!
  • Collect bank statements for the past year and put them together into one PDF file! If you need help, check out this online tool that merges single PDF documents together.
  • Ask questions in advance. It’s so much easier for me to help you before the deadline than after.
  • Remember how important these are – it’s sometimes the only way we know your chapter is alive, how we assign delegates and so many other things that happen quietly on the back end of our chapter management. Help us help you!

Again, I’m happy to answer any questions or help in any way that I can. Please don’t hesitate to reach out at any time.

Mark your calendars for May 30!

Best,
Chrystal


Have a holly, jolly 990 deadline and spread that Christmas cheer! 🎄

Get ’em filed, friends!

The deadline is tomorrow! We understand how busy the holiday season is. The IRS, not so much.

They’ve asked that our chapters file their annual Form 990’s by Dec. 15. That deadline is tomorrow, so please don’t delay!

Those chapters whose annual gross receipts are normally $50,000 or less can electronically submit Form 990-N, also known as the e-Postcard. It’s quick and painless and you’ll want to do it ASAP.

Give the gift of SPJ this year

There’s no better gift to give this season than the gift of information through quality, ethical journalism.

Honor those who support the right to know by making them an SPJ Supporter for just $20. 

Have a special journalist in mind? Make them a part of the largest journalism organization in the country by signing them up in one of a variety of membership categories.

Click here to give the gift of all things journalism – give them SPJ.


Our friends at the IRS and chapter programming for all

Get ’em filed, friends!

It’s that time of year – holiday bustle, good food and great friends, just like the ones at the IRS.

They’ve asked that our chapters file their annual Form 990’s by Dec. 15. That’s a little over a month away, so mark your calendars or, better yet, just get it over with.

Those chapters whose annual gross receipts are normally $50,000 or less can electronically submit Form 990-N, also known as the e-Postcard. It’s quick and painless and you’ll want to do it ASAP.

You had me at pizza.

Professional and student chapters can also try out our super easy Program in a Box. Great time, great food, and a great opportunity to network. We made it even easier for you by creating some downloadable resources to make your event a great success.

Some are as simple as our “Slice ‘n’ Dice” program. We’ve got everything you need in the “virtual” box, including directions, flyers and a sign-up sheet. There are even some nifty table tents to spruce up the place. All you need to do is bring in the pros and order some pizza.

If you don’t like pizza (I don’t believe that’s a thing but if it is, you do you) and prefer a movie night, we have that covered as well. J-Movie Night is another fun and easy program idea. We’ve even recommended some great movies to educate and inspire every journo.

Feedback and suggestions

If your chapter has used one of the programs included in “PIB,” we would love to know how it turned out! Please share both successes and failures so we can continue to build and improve.

Additionally, if you’ve held a successful program that you think another chapter could benefit from or just have something to add to our list, please let us know!

Direct all feedback to  Tara Puckey.

Because sharing is caring, some chapters have let us know what worked and we want to share it with you. Feel free to add your own spin or completely copy these terrific ideas.

Have a good week,
Chrystal Parvin
Membership Coordinator

Congrats & Annual Reports!

Chapter Cash

Congrats to another chapter for receiving a 2013-2014 Chapter Grant to fund some of their awesome programming. The Columbia University SPJ Chapter will be hosting a program about FOI issues and we’re sure it will be great. Congrats again!

Annual Reports

It’s Annual Report time for chapters, but don’t worry. We’re trying to make it as painless as possible. We’ll have the report posted soon, we’ll send you a link and you have plenty of time to complete them – both campus and pro reports are due May 30. Questions? Contact Tara Puckey at 317.920.4784.


Round 3 of Chapter Grants: More money!

Three more chapters were awarded funds from SPJ’s Chapter Grants, which provides money to chapters for unique and innovative programming, thanks to a little help from the Sigma Delta Chi Foundation.

Chapters receiving grant funds include:

  1. Rio Grande Pro
  2. East Tennessee Pro
  3. University of Maryland Campus

Didn’t get in on the money train? No worries, we’ll have one more round of grant applications. The due date for submissions is April 1 so start thinking up those great programs now!


More money for chapters

Congratulations to three chapters who were recently awarded Chapter Grants for their upcoming programs! DePaul University will host a symposium about women in sports journalism, Texas A&M San Antonio plans to hold a workshop about developing community news sites and Delaware Pro will host a series of hands on FOIA programs around the state.

Don’t forget – your chapter can apply to receive a grant, courtesy of the Sigma Delta Chi Foundation, during our next round of applications due in February. For more information, visit the Chapter Grants section of the website.


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